Google Guides

Chrome Browser

Signing In

  1. Open Chrome
  2. Open the User menu by clicking on the small button in the upper-right corner of the window (Looks like a blank person)
  3. Select “Sign in to Chrome”
    1. Enter your LVUSD email address (If asked whether your account is “Organizational” or “Individual”, select “Organizational”)
    2. Enter your LVUSD password
    3. When asked if you want to “Link your Chrome data to this account?”, select “Link Data”
  4. Select “Ok, Got It” at the next pop-up
  5. You should soon see a “Staff Bookmarks” folder appear on the Bookmarks Bar, and you should be automatically signed-in to any Google apps such as Gmail, Calendar, and Drive
    1. If you’ve signed-in elsewhere, wait a few minutes to allow your data to sync including: bookmarks, extensions, and saved passwords

Troubleshooting

  1. Open Chrome
  2. At the top right, click the menu button and then “New Incognito Window”
  3. A new window appears. In the top corner, check for the Incognito icon (Looks like a cartoon detective)
  4. If the error does not appear in Incognito Mode, then you have a bad Chrome Extension. You will need to remove the ones you do not use.
    1. For assistance with removing extensions, please follow the Removing Extensions guide.
  5. If the issue persists, then remove/disable your extensions until the issue stops.

Removing Extensions

  1. If the extension is visible to the right of the address bar:
    1. Right-click the extension
    2. Select “Remove from Chrome…”
  2. If the extension is not visible:
    1. Click the menu button to the right, hover over “More tools” and select “Extensions”
    2. Click “Remove” underneath the extension you’d like to uninstall
    3. To confirm, click “Remove”

Google Drive

Uploading Files

  1. Open a web browser window (we recommend using Google Chrome)
  2. Log-in to your LVUSD Google Drive
  3. Select the files/folders you want to upload from your computer (we recommend opening a “File Explorer” window in Windows, or “Finder” window in macOS, to make selections easier)
  4. Drag & Drop the selected files/folders from your computer desktop into the browser window with Google Drive open
  5. The upload process should begin immediately, and can take anywhere from a couple of minutes to several hours, depending on how much data you selected to upload

Syncing to your Computer using Backup & Sync

Download and install Google Backup & Sync, if not already installed. Follow the instructions in the install process, and make sure “Sync My Drive to this computer” is checked, along with the “Sync everything in My Drive” radio button underneath. Follow the below instructions ONLY if those boxes are NOT checked.

  1. Click on the Backup & Sync icon (a cloud) then on the three dot menu on the right-hand side, followed by selecting “Preferences…”.

    _images/mac-image_0.png

    MacOS Figure 1

    _images/win-image_0.png

    Windows Figure 1

  2. In the window that pops up, navigate to the “Google Drive” tab, and tick the “Sync My Drive to this computer” checkbox, as well as the “Sync everything in My Drive” radio button.

    _images/mac-image_1.png

    MacOS Figure 2

    _images/win-image_1.png

    Windows Figure 2

  3. A Google Drive folder should appear in your user account now, and your files will begin syncing from the cloud.


Google Calendar

Adding District Rooms to Calendar List

  1. Open a web browser window (we recommend using Google Chrome)

  2. Log-in to your LVUSD Google Calendar

  3. Click on the Gear in the upper-right corner, then on “Settings”

    _images/1.png
  4. In the left-hand sidebar, click on “Add Calendar” followed by “Browse Resources”

    _images/2.png
  5. Mark the checkboxes for the rooms you’d like to add to your calendar list

    _images/3.png
  6. Use the arrow in the top-left corner to navigate back to your calendar view

  7. On the left-hand sidebar you should now see a list of those rooms, and you’ll be able to book rooms when creating new events

    _images/4.png
  8. For more Google Calendar basics and for info on booking rooms, see our calendar doc from our GLearn website.


Transferring Google Data To Another Google Account

  1. Open your LVUSD Google Drive and check how much storage you are using.
    1. If you are using 15GB or more, you have a few options:
      1. Transfer only up to 15GB of data to one personal gmail account.
      2. Split/manage your data between two personal gmail accounts.
      3. Transfer all your data to your personal gmail account, and pay an extra monthly fee to increase your Google Drive storage limit. NOTE: This monthly fee is a Google service, and is not affiliated with LVUSD in any way.
    2. If you are using less than 15GB, proceed without making any changes.
  2. Visit the Google Takeout website.
  3. Enter your personal gmail address under “destination account”, or click “Create account” if you don’t already have one.
  4. Follow the prompts to verify your personal account and choose the data you want to transfer.